Privacy Policy

Sports Wellness Summit 2026
Youth Initiative Development Programme (YIDP)

Effective Date: 21 July 2026

1. Introduction

Youth Initiative Development Programme (YIDP) is committed to protecting the privacy and personal information of all participants, speakers, partners, sponsors, volunteers, and visitors who engage with the Sports Wellness Summit 2026.

This Privacy Policy explains how we collect, use, store, protect, and manage your personal information when you register for the summit, visit our website, participate in our programmes, or interact with our services.

By registering for or participating in the Sports Wellness Summit, you acknowledge that you have read and understood this Privacy Policy.

2. About Youth Initiative Development Programme (YIDP)

Youth Initiative Development Programme (YIDP) is a registered non-profit organization committed to empowering young people and communities through education, technology, sports, mental health awareness, and sustainable development initiatives.

The Sports Wellness Summit brings together athletes, coaches, sports administrators, mental health professionals, policymakers, researchers, development partners, and youth leaders to promote mental wellness and safe sporting environments.

3. Information We Collect

When you register or interact with the Sports Wellness Summit, we may collect the following information:

Personal Information

Full name
Email address
Phone number
Organization/institution
Job title or role
Country and location
Age category (where relevant)
Professional interests

Event Participation Information

Registration details
Attendance records
Session participation
Speaker or partner information
Feedback and evaluation responses

Communication Information

Messages sent to YIDP
Requests for information
Partnership or sponsorship inquiries

Media Information

During the event, photographs, videos, interviews, and recordings may be captured for documentation, reporting, communication, and promotional purposes.

4. How We Collect Your Information

We collect information through:

Online registration forms
Event websites and platforms
Email communication
Partnership engagement
Surveys and feedback forms
Direct communication with YIDP representatives

We only collect information that is relevant and necessary for legitimate event purposes.

5. How We Use Your Information

Your information may be used for the following purposes:

Event Management

Processing registrations
Confirming attendance
Providing event updates
Managing logistics and participation

Communication

Sending important summit announcements
Sharing programme updates
Providing information about related YIDP initiatives

Reporting and Impact Measurement

Understanding participant demographics
Measuring event impact
Preparing reports for partners, sponsors, and stakeholders

Improvement of Services

Collecting feedback
Improving future programmes and events

Partnership Engagement

Where appropriate and with proper safeguards, information may support communication with event partners, sponsors, or collaborators involved in delivering the summit.

6. Sharing of Information

YIDP respects your privacy and does not sell, rent, or trade your personal information.

Your information may only be shared:

With authorized YIDP team members involved in event delivery
With trusted service providers supporting event operations
With partners or sponsors where necessary for event implementation and with appropriate safeguards
Where required by law or regulatory authorities

Any third parties handling personal information are expected to maintain confidentiality and protect your data.

7. Data Protection and Security

YIDP takes reasonable technical and organizational measures to protect personal information from:

Unauthorized access
Loss or misuse
Accidental disclosure
Unlawful processing

Access to participant information is limited to authorized personnel who require it for legitimate purposes.

8. Data Retention

We retain personal information only for as long as necessary to:

Deliver the Sports Wellness Summit
Maintain event records
Meet reporting requirements
Communicate relevant future programmes

When information is no longer required, appropriate steps will be taken to securely remove or anonymize it.

9. Your Data Protection Rights

You have the right to:

Know how your personal information is being used
Request access to your personal information
Request correction of inaccurate information
Object to certain processing activities
Request deletion of your information where applicable

These rights are recognized under Kenya’s Data Protection Act, 2019.

To exercise these rights, contact YIDP using the details provided below.

10. Cookies and Website Usage

Our website may use cookies or similar technologies to improve user experience, understand website traffic, and enhance website functionality.

You may adjust your browser settings to control cookie preferences.

11. Photography, Video and Media Consent

By attending the Sports Wellness Summit, you acknowledge that photography, video recording, and interviews may take place during the event.

YIDP may use event-related images, videos, and recordings for:

Programme documentation
Reports
Awareness campaigns
Social media communication
Future event promotion

If you have concerns regarding your image or media use, please contact the event organizers.

12. Children and Young Participants

Where programmes involve participants below the age of 18, YIDP will take appropriate measures to ensure responsible handling of their information and will seek relevant consent where required.

13. International Data Transfers

Where information is processed or stored using international digital platforms, YIDP will take reasonable steps to ensure appropriate protection measures are applied.